Congratulations—you’ve made the decision to invest in professional coverage for your upcoming competition! Booking your package is the most important step, but working effectively with your media team on event day will help you get maximum value out of every single heat.

Our ringside photographers are there to make you look exceptional, but ballroom floors are dynamic, fast-moving environments. Here is a simple, practical guide on how to collaborate with our team at the venue to ensure your gallery is packed with incredible, magazine-ready shots.

Step 1: Confirm Your Details at the Media Desk

As soon as you arrive at the venue and pick up your registration packet, take two minutes to stop by our media desk.

• Verify Your Back Number: Ensure the back number assigned to you matches the number on your photography order.

• Update Heat Changes: If you added heats, dropped events, or had a schedule time change, let our desk staff know immediately so we can update our photographer tracking sheets.

Step 2: Know Where the Lenses Are Stationed

Before your heat is called, take a glance at the floor boundaries. Our main camera stations are typically positioned at key vantage points—usually near the main judge's stand or along the long edges of the floor where spatial visibility is highest.

While you should always prioritize your floor craft, judging angles, and partner connection, being aware of where the photography stations are allows you to naturally present your strongest lines toward those edges during key choreography highlights.

Step 3: Flag Special Debut Moments or Costumes

Are you debuting a brand-new custom gown? Dancing your final competition with a partner? Performing a custom solo show dance?

Let our media team know before you step on the floor. When our team knows that a specific heat holds extra personal significance, our photographers pay extra attention to capturing close-ups, costume details, emotional reactions, and behind-the-scenes moments off the floor edge before you walk on.

Step 4: Maximize Your Gallery After the Event

Once the event wraps up and your gallery link is delivered to your inbox, take full advantage of your digital files:

• Download Full High-Resolution Files: Always download the full-res files to your computer or cloud storage rather than saving compressed screenshots on your phone.

• Order Archival Prints & Canvas: Action photos look stunning on screen, but they truly come to life when printed on high-grade metallic paper, acrylic, or canvas.

• Tag Your Creative Team: When posting on social media, tag your dressmaker, hair and makeup team, studio, and official photographer. It builds community, shows respect for the craft, and often gets your photos reshared by major industry brands!

Ready for Competition Day?

We are excited to capture your best moments on the floor! If you haven't confirmed your heat details or want to double-check your order status before the upcoming event, visit our portal today.